Summary
The Accounts Receivable Specialist will play a vital role in our finance department, responsible for the end-to-end management of accounts receivable. This includes daily payment processing, diligent reconciliation of customer accounts to the general ledger, proactive collections, and precise handling of deductions and inquiries to maintain financial integrity. A keen eye for detail is essential for ensuring accuracy and efficiency across all AR functions.
Essential Duties and Responsibilities
Maintain Accounts Receivable email
Review and validate customer account statements, identifying and investigating any irregularities, offsets, or discrepancies
Maintain accurate accounts receivable balances by reconciling GL accounts
Pull and process credit card remittance details daily or as needed for payment application.
Post customer payments by recording cash, checks, and credit card transactions, releasing orders from credit block when applicable, ensuring timely and accurate account management
Retrieve monthly invoice statements from global payment solutions platforms.
Resolve valid or authorized deductions by entering adjusted entries
Resolves invalid or unauthorized deductions by following proper deduction procedures
Manage and resolve AR collections by reviewing outstanding invoices and coordinating contact with customer and internal departments when necessary
Investigate and resolve customer inquiries and disputes related to billing and payments
Prepare, review, and send customer invoices as needed
Maintain accurate and up-to date customer information, including their AP contacts
Other duties may be assigned at any time
Education and/or Experience
Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
Associate's degree in Accounting or a related field with relevant work experience will be considered.
2-3+ years of progressive experience in Accounts Receivable or a similar accounting role.
Proven experience with full-cycle Accounts Receivable functions, including cash application, collections, reconciliation, and deduction management.
Proficiency in Google Workspace (Gmail, Docs, Sheets, Drive, Meet, etc.), Microsoft Office Suite, especially advanced Excel skills (e.g., VLOOKUPs, PivotTables)
The Accounts Receivable Specialist will play a vital role in our finance department, responsible for the end-to-end management of accounts receivable. This includes daily payment processing, diligent reconciliation of customer accounts to the general ledger, proactive collections, and precise handling of deductions and inquiries to maintain financial integrity. A keen eye for detail is essential for ensuring accuracy and efficiency across all AR functions.
Essential Duties and Responsibilities
Maintain Accounts Receivable email
Review and validate customer account statements, identifying and investigating any irregularities, offsets, or discrepancies
Maintain accurate accounts receivable balances by reconciling GL accounts
Pull and process credit card remittance details daily or as needed for payment application.
Post customer payments by recording cash, checks, and credit card transactions, releasing orders from credit block when applicable, ensuring timely and accurate account management
Retrieve monthly invoice statements from global payment solutions platforms.
Resolve valid or authorized deductions by entering adjusted entries
Resolves invalid or unauthorized deductions by following proper deduction procedures
Manage and resolve AR collections by reviewing outstanding invoices and coordinating contact with customer and internal departments when necessary
Investigate and resolve customer inquiries and disputes related to billing and payments
Prepare, review, and send customer invoices as needed
Maintain accurate and up-to date customer information, including their AP contacts
Other duties may be assigned at any time
Education and/or Experience
Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
Associate's degree in Accounting or a related field with relevant work experience will be considered.
2-3+ years of progressive experience in Accounts Receivable or a similar accounting role.
Proven experience with full-cycle Accounts Receivable functions, including cash application, collections, reconciliation, and deduction management.
Proficiency in Google Workspace (Gmail, Docs, Sheets, Drive, Meet, etc.), Microsoft Office Suite, especially advanced Excel skills (e.g., VLOOKUPs, PivotTables)
